Software Training Guides for Legal Professionals Either h it the Delete key twice or c lick on the Numbering button once. There are two ways to stop automatically numbering paragraphs. You can then make any desired changes to the list. In the dialog that pops up, click on the Customize button. To make changes to the numbering schedule, press Control+Command (right-click in Windows) in any numbered paragraph and choose Bullets and Numbering. Press Control+Command (right-click in Windows) on the paragraph you want to start over again at 1 and select Restart Numbering. To add spacing between the numbered paragraphs or numbered lists, select all of the paragraphs you’ve typed, and open the Paragraph menu (Command+Option+M), or click on the Paragraph and Line Spacing icon, located in the second row of the Paragraph section of the Home ribbon.įor a full line of white space, a dd 12 pt After and uncheck “ Don ‘ t add space between paragraphs of the same style. Īdding Spacing Between Numbered Paragraphs If you Command+Click in the paragraph (right-click in Windows), you can promote it by choosing Increase Indent or demote it by choosing Decrease Indent.If your cursor is at the beginning of a paragraph you can demote it by hitting the Tab key on your keyboard. You can promote or demote a paragraph by clicking the Increase Indent or Decrease Indent buttons on the Home ribbon.If you want to change the level of the next paragraph to a sublevel (level 2 rather than level 1), you can use any of the following methods: You do not need to configure all nine levels available in the menu if you are not going to use all of them. Text Position or Indent means how far from the left margin you want the text following the number to appear. You typically want to set the Number Position alignment to Left (even if you’re centering an article number).Īs shown in the figure below, Aligned at means how far away from the left margin you want your number to appear.Only click the Font button if you want the font for the paragraph number to be different from the font in the rest of the paragraph or list text.Do not type a number under Enter formatting for this number - doing that will result in every paragraph being numbered with the same number. Choose a number style or bullet point style under Number style for this level.In the top left-hand corner under Level, select the level of list to modify.Choose Define New Multilevel List to open the Customize Outline Numbered list dialog.On the Home ribbon, c lick the arrow adjacent to the Multilevel List button (located on the ribbon next to the Numbering button).You can set up your numbering scheme either before or after you type the paragraphs. How to Set Up a Multilevel Paragraph Numbering Scheme Multilevel lists can handle any kind of bullet point, and since there are nine available levels, it’s never a problem to add another level (unless you need 10 or more levels). Therefore, we strongly recommend that you use the Multilevel List button exclusively for numbering or bullets of any kind. Therefore, if you start with either one and later determine that you need a sublevel, you’ll need to start over with a multilevel numbering scheme. Use Multilevel Paragraph Numbering (Not the Numbering Button)īeware that the Bullets button and the Numbering button found in the paragraph section on the ribbon menus only allow a single level of bullets or paragraph numbers. Word allows you to set up automatic paragraph numbering schemes up to nine levels deep, using the Multilevel Lists dialog box. Although these tips are for Word for Mac 2019 and Office 365, they apply to the Windows versions of Word as well, with minor menu and keyboard adjustments.įirst, the basics. These tips, adapted from Affinity Consulting Group’s updated “ Microsoft Word for Mac for Legal Professionals” software guide, will take some stress out of setting up complex numbering schemes. But lawyers and legal professionals - and the business professional on the team - operate at a whole different level of pain: long, complicated legal documents often require multilevel paragraph numbering (with stops and starts). Figuring out basic numbered lists can trip up the ablest Microsoft Word user.
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